Privacy Policy

1. Introduction

On The Ground (“we,” “our,” or “us”) operates Aperture Intelligence, an AI-powered executive briefing service. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

By using Aperture Intelligence, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this privacy policy, please do not access the service.

2. Information We Collect

2.1 Personal Information

When you register for an account, we collect:

• Full name
• Email address
• Password (stored in encrypted form)

2.2 Usage Information

We automatically collect certain information when you use our service:

• Topics and sources you select for your briefings
• Briefing generation history and preferences
• Device information and IP address
• Browser type and operating system
• Access times and referring URLs

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Generate personalised executive briefings based on your preferences
• Process transactions and send related information
• Send you technical notices, updates, and support messages
• Respond to your comments, questions, and customer service requests
• Monitor and analyse trends, usage, and activities
• Detect, investigate, and prevent fraudulent transactions and abuse

4. AI Processing and Third-Party Services

Aperture Intelligence uses multiple AI and data services to discover, extract, analyse, and summarise news content for your briefings. Your topic preferences and Executive Lens settings are used to customise these briefings. We do not use your personal data to train AI models. These services only process publicly available news content based on your selected topics.

4.1 AI and Data Service Providers

We use the following third-party services to deliver our platform:

• Anthropic (Claude): AI content analysis, briefing generation, and executive summary creation
• Perplexity AI: News article discovery and company research based on your selected topics
• Firecrawl: Full-text article content extraction from publicly available web pages to enhance AI analysis quality
• OpenAI: Text embedding generation for our knowledge corpus and semantic search capabilities
• Brave Search: Fallback news search when primary search is unavailable
• Google: OAuth authentication (optional)

Your topic preferences, industry, and Executive Lens configuration may be sent to these services as context for personalising your briefings. No personal identifiers (name, email, password) are shared with AI processing services.

4.2 Nature of AI Outputs

AI-generated briefings are provided as analytical aids and should be understood as preliminary drafts requiring human review. Important considerations:

• AI outputs are designed to support, not replace, human decision-making
• Content should be verified against primary sources before acting upon it
• A qualified human should always review and validate AI-generated analysis
• Users remain responsible for independently monitoring current events and market conditions

For complete terms regarding AI-generated content, including limitations and user responsibilities, please refer to Section 7 of our Terms of Service.

5. Information Sharing

We do not sell your personal information. We may share information in the following circumstances:

• Service Providers: With third parties who perform services on our behalf, including Resend (email delivery), Anthropic (AI analysis), Perplexity AI (news discovery), Brave Search (fallback news search), Firecrawl (article extraction), and OpenAI (text embeddings)
• Legal Requirements: If required by law or in response to valid legal processes
• Business Transfers: In connection with any merger, sale of company assets, or acquisition
• With Your Consent: When you have given us explicit permission

6. Infrastructure and Hosting

Our platform is hosted and operated using the following infrastructure providers:

• Vercel: Application hosting and serverless function execution (Asia-Pacific, Singapore region)
• Neon: PostgreSQL database hosting (Asia-Pacific, Singapore region)

Your data is processed and stored in data centres located in the Asia-Pacific region (Singapore). Some third-party AI services may process data in other regions. All data transfers between services are encrypted in transit using TLS.

7. Data Security

We implement appropriate technical and organisational measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Secure password hashing using industry-standard algorithms
• Regular security assessments and updates
• Access controls limiting employee access to personal data

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request a copy of the personal data we hold about you
• Correction: Request that we correct inaccurate or incomplete data
• Deletion: Request that we delete your personal data
• Portability: Request a copy of your data in a structured, machine-readable format
• Objection: Object to the processing of your personal data

To exercise any of these rights, please contact us at privacy@ontheground.agency

9. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Generated briefings are retained for 90 days to allow you to access your history. After account deletion, we will delete your personal data within 30 days, except where retention is required by law.

10. Cookies and Tracking

We use essential cookies to maintain your session and preferences. We do not use third-party tracking cookies for advertising purposes. You can configure your browser to refuse cookies, but this may limit your ability to use certain features of our service.

11. Children's Privacy

Our service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us and we will take steps to delete such information.

12. International Data Transfers

Your information may be transferred to and processed in countries other than your own. These countries may have data protection laws that are different from the laws of your country. We take appropriate safeguards to ensure that your personal information remains protected in accordance with this Privacy Policy.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last updated” date. You are advised to review this Privacy Policy periodically for any changes.

14. Contact Us

If you have any questions about this Privacy Policy, please contact us: